Once we receive your request, most permits can be processed in 8 to 10 business days. Depending on the time of year and the size of your event, this process can take longer. We ask that large events like summer camps or dance recitals submit requests at least 8 weeks in advance.

Most permits will be charged an hourly rate. Permits that will consistently require 8 or more hours a day for more than 2 weeks will be charged a daily rate.

Community Schools programs do not receive a BVSD general fund allocation. All funds received first go to pay for program expenses including staffing, software and processing fees, etc. Funds over and above are put into the BVSD general fund.

Community Use also provides a transfer directly to schools based on use of facilities. The money to each school is based on the number of hours of use (rented or district use). Additional funds have been provided to the Operations and Facilities team to directly support grounds maintenance across BVSD.

We invoice in arrears. You will be invoiced at the beginning of each month for the previous month’s use.

Once school is back in session in August, we do not start renting space in our buildings until mid September. We give the schools time to get the school year started. 

If you would like to rent space in the summer, you will need to submit your request by May 1. 

We only process permits for the BVSD fiscal year, which is July 1 to June 30. We begin contacting the schools for use during the school year at the beginning of September. If you are a group who rents the same space year to year we ask that you submit a new request each year. 

BVSD Community Schools is committed to providing top-quality programs at prices that are competitive with comparable offerings in our community. We are also dedicated to paying our staff and contractors a living wage.

Community Use will determine if an Event Monitor is needed based on the information: Location, Event type, Group size, and/or Rental duration.

Community Use will determine if a damage deposit is required based on the following criteria: Prior rental history, Location, Event type, Group size, and/or Rental duration. Refunds will be issued based on the condition after the event and allow 21 business days for processing.